Festival Rules and Regulations (January 2023)

1.  The Curated Curl (“TCC”) reserves the right to change the venue if it finds a better option to accommodate a growing interest in attendance. In such a case, TCC will notify all sponsors, vendors and attendees.

2. Date. Saturday, August 12, 2023 

3. No Refunds.  Vendor and Sponsorship fees are non-refundable.

4. Tax ID Certificates MUST be Obtained and Displayed: Sponsors and Vendors will not be permitted to display for sale or to sell tangible personal property subject to tax under 830 CMR 64H at the Festival unless Sponsor is registered under section sixty-seven as a vendor and displays its certificate of registration in accordance with the provisions of said section. As a result, you must have a Tax ID Number in order to offer items for sale at the Festival and Sponsor/Vendor must display the Tax ID at its space. This requirement applies to both in state and out of state vendors. If you do not have a Tax ID Certificate, you can easily obtain one online at no cost at: (https://www.irs.gov/businesses/small-businesses-self-employed/employer-id-numbers).

5. Sponsor/Vendors are responsible for collecting and remitting all taxes. 

6. Waban Park is an outdoor venue. Vendors are allowed to bring their own tent, not to exceed 10’x10’. All tents should be flame retardant and wind and rain resistant.  Vendor is required to bring their own stakes and weights to secure their tent and displays.

7. Festival set-up must take place on Saturday, August 12  between 8-10:30 am; Festival breakdown must take place between 5-6 pm, and end by no later than 6:30 pm. It is the duty and responsibility of Sponsor/Vendor to install its display/exhibit before the opening of the Festival and to dismantle its display/exhibit immediately after the close of the Festival.

8. Sponsor/Vendor’s designated space must be staffed 30 minutes prior to the start of the Festival and throughout the course of the Festival.  Sponsor/Vendor may leave its vending space at its own risk; TCC will not be responsible for Sponsor/Vendor’s belongings and therefore suggest Sponsor/Vendor always have someone at its vending space.

9. All displays must remain intact until the official closing hour. Early dismantling is disruptive to the Festival, therefore, Sponsor/Vendor may not pack, tear down, or remove any portion of their vending space prior to the official closing at 5:00pm EST. Requests for early breakdown will not be granted. Displays must be removed from the vending space no later than 5:30pm on Saturday, August 13th.

10. Failure to occupy vending space does not release the Sponsor/Vendor from the obligation to pay for the full cost of the vending space or sponsorship. If Sponsor/Vendor’s vending space is not occupied by 10:30am, TCC will have the right to use such space as it sees fit to eliminate empty spaces in the Venue.

11. At the conclusion of the Festival, Sponsor/Vendor is responsible for dismantling and removing all Festival-related materials, equipment and supplies Sponsor/Vendor or Sponsor/Vendor’s representatives brought into the Venue. Sponsor/Vendor must place all refuse in the designated trash receptacles.

12. Any use of the Venue beyond the scheduled time (including allocated set-up and breakdown time) will be billed to Sponsor/Vendor at the hourly rate of $300.

13. Deliveries. All equipment and rental deliveries must be scheduled with The Curated Curl at least 14 days prior to the Festival. Deliveries may not take place before the Festival set-up hours and must be removed within 1 hour after the Festival close. Festival set-up must take place between 8-10:30 am and breakdown must take place between 5-6 pm, and end by no later than 6:30 pm.

14. Blocking any roads or sidewalks is strictly prohibited.

15. All sponsors/vendors must provide their own personnel, tablecloths, display, pipe and drape, lighting, racks, and tent (no greater than 10x10) etc. TCC will provide a 6'x30” table (while supplies last), and two chairs for each vending space unless Sponsor/Vendor noted it does not need the table and/or chairs. Electricity is not provided but a single unit of power may be purchased separately for $50, unless otherwise agreed and provided for in your Sponsor/Vendor Agreement.  Vendor must provide their own 50'+ extension cord to access the power supply. Vendor/Sponsor understands and agrees that the power souce may be shared with others and agrees not to block use of the power source by othes. Vendors may not access the Festival power source without pre-payment and approval.

16. Displays/exhibits must be contained within Sponsor/Vendor’s vending space.  Items, including without limitations, signage, chairs, racks or products are not allowed in the aisle.

17. Sponsor/Vendor’s table(s) must be covered with a tablecloth.

18. All vending spaces, displays, exhibits must be kept neat and professional.

19. Vendor/Sponsor may not sublet or share its vending space.

20. Sponsor/Vendor must price all items available for purchase.

21. Sponsor/Vendor must dispose of all garbage in the Festival provided dumpster.

22. The following activities, materials, and equipment are strictly prohibited: fog producing equipment; candles and other open flames; confetti; glitter; pyrotechnics. Smoking of traditional cigarettes, electronic cigarettes, “vape pens,” marijuana, etc., is prohibited in and around all vendor booths.

23. NOISE LIMITATIONS: No music, video, or other sound may be amplified.

24. All electrical cords and equipment cables must be installed so as not to present a hazard and must be in accordance with National Fire Protection Association safety standards and all fire codes.

25. Sponsor/Vendor shall keep the space designated to Sponsor/Vendor and the furniture and equipment provided by The Curated Curl to Sponsor/Vendor clean and free from damage. If Sponsor/Vendor causes any damage during the course of the Festival, Sponsor/Vendor will be responsible for any replacement or repair cost and may not be eligible to participate in future Festivals.

26. Exits may not be blocked at any time.

27. Vendor/Sponsor hereby agree that neither The Curated Curl LLC, Festival producers (Adenike Okediji), other Festival sponsors, the town of Oak Bluffs, nor their owners, officers, agents, volunteers or employees shall be liable, and they are expressly released from, liability for any injury, damage, loss or harm occurring in Sponsor/Vendor’s vending space or any loss, injury, damage, or harm resulting from any cause, including without any limitation for any loss, injury, harm or damages to any person, matter or thing resulting from storm, wind, water, fire or other Acts of God, sale of property, strikes or lockouts, change of venue or for any injury, damage, loss or theft by any reason whatsoever. At Sponsor/Vendor’s election, Sponsor/Vendor may take out insurance, including fire and theft insurance, at Sponsor/Vendor’s own expense covering its property against loss due to fire, theft, accident or any other cause.

28. Sponsor/Vendor’s participation in this Festival grants TCC (and those acting on its behalf) the right to photograph, videotape and otherwise record Vendor/Sponsor and their representatives voice, image, or likeness and Sponsor/Vendor’s products, and to use such photos, videos and recordings with or without Sponsor/Vendor’s and their representatives name for any purpose, including the advertising and promotion of TCC and its Festivals and events,  in all manner and media, worldwide in perpetuity without any compensation to Sponsor/Vendor and their representatives. Sponsor/Vendor on hehalf of themselves and their rerpesentatives release TCC and its designees from any claims that Sponsor/Vendor has or may have relating to such photo, videos, recordings and the Festival.